PLANNING THE PERFECT SPECIAL EVENT
Step 5: PICK A LOCATION
If you have had your party at the same spot for more than two years in a row, consider moving it. If it's a must to be in the same location as before, consider moving it to a different spot on the event site. This will give your guests a refreshingly new feel to the annual event.
Make sure that you have enough room for your guests. It’s a party, so people will want to move around and kids will want to explore and run all over. You should also think about room for tents just in case it rains. If you want your event during the winter months then an indoor facility is important. Canceling a party several hours before it starts is bad for morale, especially if your guests have cancelled piano lessons and other family plans to attend. Also, most vendors require a 48 hour notice to cancel services. Keep daily watches on the weather starting about a week before your event.
Make sure to plan ahead. Most public parks require a permit, which start at about $20. The permit will ensure the spot you have in mind is reserved for you along with picnic tables, fire pits, grills, etc. MAKE SURE TO CONSIDER PARKING. You will want to have enough space for all of your guests’ cars and that space should be within a short walking distance. If this is not possible, you may want to consider a shuttle to help transport people to and from the event site.
Some companies choose to have their function at an amusement park. These events can be fun, but lose the group feel. It is hard to get everyone together with the large space and all of the activities. Having a smaller site with all of your guests in ear range of the DJ or bull horn creates the unity that these events are planned for in the first place.
We suggest that your entire planning committee see the event site. This will help establish in everyone’s mind a feel for the site and what activities would work with the space. This step will give everyone a chance to help come up with ideas to make the event an exciting one.
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